Edinburg
Minutes
DRAFT REGULAR COUNCIL MEETING MINUTES SEPTEMBER 9, 2025
The Edinburg Town Council met in a regular session on Tuesday, September 9, 2025. Mayor Harshman called the meeting to order at 7:30 p.m. All the Council members were present except Councilman Wood. Also present were Kevin O’Brien, Stephen Beller, Capt. Wes Dellinger and Dep. M. Catherman from the Shenandoah County Sheriff’s Department.
Mayor Harshman welcomed the guests and asked if anyone had anything that was not on the agenda.A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to approve the minutes of the August 12, 2025 regular meeting. Motion carried.
A motion was made by Councilman Crisman and seconded by Councilwoman T. Dellinger to approve the Treasurer’s report and to pay all the bills as presented. Motion carried. Mayor Harshman reported that he and Karl Schaeffer met to look at the Water Pump Station a couple of weeks ago and he stated it appears that everything has been completed except the SCADA system. The mayor believes that they have worked out what is needed for the SCADA system and are now waiting on the required parts. He has also asked Karl Schaeffer to look into what might need to be done to properly insulate the water piping between the pump building and the tank. The mayor stated that neither he nor Karl Schaeffer could remember if this was included in the project or not, but it will need to be addressed before winter comes.
Mayor Harshman stated that the roof replacement at Well #2 should begin after the Ole Time Festival.
The Street Committee had no report. Councilwoman T. Dellinger stated that the new sidewalks look nice. Mayor Harshman reported that the Maintenance Department has placed the concrete slabs for the bus benches around town and repaired areas of the sidewalk that were removed for water repairs.
The Ordinance Committee had no report.
The Personnel Committee had no report. Mayor Harshman reported that the two new full-time employees are a good fit for the Maintenance Department and are working out well.
The Finance Committee had no report. Mayor Harshman reported that the auditors were here last week and they should be finishing this audit sooner than the last one.
The Property Committee had no report. Mayor Harshman reported that work on the King Cola building is expected to begin sometime this month and the roof of the Theatre Shenandoah building has been completed. The mayor stated that Clyde & Judy Beachy would like to donate some historic style streetlights for Massie Lane. He thinks 3-5 lights will be needed in that area which will light up the route for the people that walk through there and through the cemetery.
The Cemetery Committee had no report.
Councilwoman Wymer-Hollar reported that Paws in the Park went well and that there were 30-35 dogs there. She also reported that the pool was closed for the last two days of the season due to cold water temperatures. Councilwoman Wymer-Hollar stated that it was a good season and most of the lifeguards will be coming back next year.
Mayor Harshman reported that Vicki Lutz inquired about the cost to have a fundraising event for the Humane Society at the Town Park. The mayor stated that the Masons (the BBQ Cook Off), the Ole Time Festival (Party in the Park) and Skyline Street Rods (Car Show) all have held events at the park at no charge and he asked the Council if they were good with letting the Humane Society have a fundraising event at the park for no charge. The Council was fine with it.
Mayor Harshman reported that he contacted the tennis court company for an update and they stated that they hope to start in 2-3 weeks.
The Insurance Committee had no report.
The Health and Safety Committee had no report. Capt. Dellinger called attention to the August Calls for Service report. Capt. Dellinger reported that there will be 13 staff members there for the Ole Time Festival Parade and there will also be extra patrols for the festival. He also reported that there was no update on the fatality on Stony Creek Boulevard and it is still an ongoing investigation. Mayor Harshman reported that a family member of the person that was hit contacted him about putting up a memorial plaque at the gazebo. He asked the Council if they were okay with this and they were fine with it.
Mayor Harshman provided the Council with a copy of an email from the County Chamber about this year’s Yard Crawl and it continues to grow and be a great success. He also reported that the Chamber Director mentioned that the event also impacts local businesses and the Mill saw an increase is business that weekend.
Mayor Harshman reported that the Yard Crawl also helped the Mill match last year’s visitation numbers as well as sales. He also reported that September started out well and visitors are interested in the “Give Me Liberty” exhibit. Yesterday, the mayor had people tell him that they had seen the article about the exhibit in the Northern Virginia Daily and there will also be an article in the Ole Time Festival Journal.
Mayor Harshman reported that at the last Tourism Council meeting, the County gave an update about the different marketing programs that are going on. He also reported that most of those in attendance reported that they are experiencing a fairly flat business year.
Mayor Harshman reported that things are going well with the designer incorporating the suggested changes and revisions to the Town’s website. The mayor stated that once everything is approved by the Town Clerk and the Town Treasurer, they will have a training session on how to add, remove and edit everything on the site.
Mayor Harshman reported that the Party in the Park and the BBQ Cook Off went well and he shared an email from the Mason’s with the Council after the event and it sounds like it might become an annual event.
Mayor Harshman reminded everyone to let the Town Office know if they plan on attending the Town & County Dinner before Monday, September 15th. The dinner will be held at the Woodstock Brewhouse on Friday, October 3rd from 5:30 p.m. – 7:30 p.m.
The Architectural Review Board did not meet.
The Planning Commission did not meet.
No Zoning Permits were issued.
There was no report from the Town Attorney.
Mayor Harshman reported that the work at Madison Village is continuing with VDOT oversite. The mayor also reported that the sidewalk repairs have been completed, but he heard that they had some issues with the storm water drains, but hopefully, the issues can be resolved without the need to remove anything that they just repaired.
Mayor Harshman stated that in August, he sent an email to the Council about a single-family home that is being built by Billy Lonas in Cave Springs subdivision and he believes that he received approval from everyone, but there needs to be a motion and a vote to approve the out-of-town water tap. A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to approve an out-of-town residential water tap in Cave Springs subdivision for a single-family home. Motion carried.
A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to go into closed session to discuss the acquisition of real property for public use as permitted by § 2.2-3711 (A) 3. Motion carried.
A motion was made by Councilwoman Strong and seconded by Councilwoman T. Dellinger to come out of closed session and return to regular session. Motion carried.
A motion was made by Councilwoman T. Dellinger and seconded by Councilman Crisman that to the best of each member’s knowledge, they certify that only the acquisition of real property for public use as permitted by § 2.2-3711 (A) 3 was discussed in the closed session. Motion carried. Recorded vote as follows: Wymer-Hollar – I certify, B. Dellinger – I certify, Strong – I certify, Crisman – I certify, T. Dellinger – I certify, Wood – absent, Harshman – I certify.
With no further business, a motion was made by Councilman Crisman and seconded by Councilman B. Dellinger to adjourn the meeting. Motion carried. The meeting was adjourned at 7:56 p.m.