Edinburg
Minutes
DRAFT REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 8, 2026
The Edinburg Town Council met in a regular session on Tuesday, September 8, 2026. Mayor Harshman called the meeting to order at 7:30 p.m. All the Council Members were present except Councilwoman Wymer-Hollar. Also present were Capt. W. Dellinger and Dep. J. Cook from the Shenandoah County Sheriff’s Department.
Mayor Harshman asked if anyone had anything that was not on the agenda.
Mayor Harshman welcomed new council member Luis Krug.
A motion was made by Councilman Dellinger and seconded by Councilman Crisman to approve the minutes of the August 11, 2026 regular meeting. Motion carried.
A motion was made by Councilman Dellinger and seconded by Councilman Crisman to approve the minutes of the August 18, 2026 special council meeting. Motion carried.
A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve the Treasurer’s report and to pay all the bills as presented. Motion carried.
The Water & Sewer Committee had no report. Mayor Harshman stated that there was no Inboden report for August.
Mayor Harshman reported that the contractor and SCADA people were not able to start-up the pump station in August at the 200,000-gallon water tank as he stated at the last meeting since there were still issues with the SCADA controls. The mayor reported that they all met again on September 1st thinking everything was in place and there were still SCADA issues, but they were able to run the pumps manually to check out the mechanical part of the equipment.
Mayor Harshman reported that the elevated tank was shut down and water was supplied to the Town from the 200,000-gallon tank for 4 or 5 hours that day. The mayor reported that everything worked as expected with the pumps and piping and the pump station was able to pressurize the water system as planned, but when they tried to switch to automatic operation, more SCADA issues came up.
Mayor Harshman reported that everyone was back again the next day and he believes that all the SCADA issues have been resolved. He also reported that the pump station is still off-line as they are trying to determine a workaround for tricking the system when the elevated tank is taken off-line for painting the interior. The Town is hoping to plumb a small bypass water line connecting the pressure gauge on the elevated tank to its control switch which will make the system think the elevated tank is full when it will really be empty. The mayor stated that by doing this the Town will be able to only use the 200,000-gallon tank without alternating to the elevated tank as the Town would do in normal operations and the tank will be on automatic and just run during the day in case of issues.
Mayor Harshman reported that no progress has been made on the small water leak behind the Water Treatment Plant since there have been a number of other leaks that had to be repaired around town, but he hopes it will be done soon.
Mayor Harshman reported that the Town received an email from the DEQ stating that the renewal application for the Sewer Treatment Plant Permit at the Wastewater Treatment Plant is now complete and they are reviewing it. He also reported that all the items included in the warning letter from the DEQ have been taken care of.
The Street Committee had no report. Mayor Harshman reported that the Town heard back from the paving company that paved Wiers Lane last year about the portion leading back to the Town’s water tanks. The mayor stated that the company had forgotten about coming back to complete the work but stated that they would be doing it soon.
The Ordinance Committee had no report. Mayor Harshman reported that Councilman Crisman provided him with information and a model ordinance for what will be coming because of the changes in the marijuana laws starting on July 1, 2027. He also reported that localities will be able to impose a tax of 1-3/12% on any product sales from businesses selling marijuana or other cannabis products. The mayor was hoping to also look at what the other towns might be doing and checked with Woodstock, but they haven’t done anything yet but said they would probably consider the highest tax level.
The Personnel Committee had no report. Mayor Harshman reported that the new maintenance crew member, Gary Caplinger appears to be a good fit and his plumbing skills were used to plumb the bypass at the tank.
The Property Committee had no report. Mayor Harshman stated that some of the council might remember that the town partnered with Mt. Jackson some years ago to purchase a used street sweeper. He thinks the Town paid around $12,000 and the Town was supposed to share the maintenance costs. The mayor also stated that over the years, Mt. Jackson has taken on most of the maintenance and purchased another street sweeper for parts, as well as a number of new brushes and other parts. Mayor Harshman reported that Mt. Jackson is purchasing a new street sweeper and has offered the Town the old street sweeper, the parts vehicle and their inventory of new parts for $5,000. The mayor heard that a similar used machine recently sold for over $7,000 without the additional parts and he told Ron Ross to tell them that the Town would do it before someone else made them an offer. Ron is also going to ask one of Mt. Jackson’s maintenance crew to come and go over the cleaning and upkeep of the machine with the Town crew. A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve of purchasing the street sweeper from Mt. Jackson for $5,000. Motion carried.
The Cemetery Committee had no report.
The Park Committee had no report. Mayor Harshman reminded everyone about Paws at the Park at the pool on Saturday and reported that the playground equipment will be delivered tomorrow.
The Insurance Committee had no report. Mayor Harshman reported that the Worker’s Comp Auditor was here last week to pick up the Town’s payroll information from the 2025-2026 budget year. The mayor stated that the Town never knows if this will result in them lowering one or more of the categories, or if it will result in an increase.
The Health and Safety Committee had no report. Capt. Dellinger called attention to the August Calls for Service report. Capt. Dellinger stated that there will be 12 staff members on hand for the Ole Time Festival Parade and there will be extra patrols all weekend.
Mayor Harshman stated that he received the quote from the sprinkler company for taking care of the results from the 50-year test that he talked about at the last meeting. The mayor reported that the proposal to replace 120 sprinkler heads on the 2nd floor of the Edinburg Mill is $7,300 and that some of the exhibits will need to be torn down so they can get to some of the sprinkler heads. The mayor stated that this will not take place until after December. A motion was made by Councilwoman Strong and seconded by Councilman Crisman to approve the $7,300 proposal from Magic City Sprinkler to replace 120 sprinkler heads at the Edinburg Mill. Motion carried.
Mayor Harshman attended the August Tourism Council meeting and updates on the financial report and marketing efforts were presented. He will forward the minutes to the Council when he receives them.
Mayor Harshman reported that visitation at the Edinburg Mill was about the same as 2025, but the number of visitors who paid to go through the Mill were down a little and the gift shop sales were also less than 2025, but the Mill is still ahead 7% in sales year to date compared to 2025.
Mayor Harshman reported that the Quilt Squares Project at the Mill is finished and ready for the festival. He also reported that they have been attracting a lot of attention. The mayor stated that the ladies will be set up in front of the Mill again this year on the Saturday of the Ole Time Festival and they will have a quilt square for people to add pieces to which will be placed in the Museum along with a description of the project.
Mayor Harshman reported that the Town received notification from the Mullins Law Group who are handling the process of abandoning the rail corridor for Norfolk Southern that they are no longer interested in using the Railroad and this is the first step to position the corridor to be sold.
Mayor Harshman reported that he signed the Town up for decorating a Christmas tree at the second annual “Christmas at the Celebration” event at American Celebration on Parade and at this point, he is thinking of doing a Santa Claus themed tree. The mayor stated that there is a collection of dated Santas that go back to the 1800s as well as a variety of other Santa ornaments at the Mill that will be used. The mayor also stated that if anyone has any ideas for an appropriate garland to use with Santa to please share it, as well as any special Santas that could be used on the tree. All ornaments will be returned after the event. Mayor Harshman reported that the Caverns will be providing a 7.5’ tree with white lights to use and the decorating needs to be completed by November 30 at 5:00 p.m. He also reported that the event will be on Fridays, Saturdays and Sundays from 12-5 p.m. throughout the month of December.
Mayor Harshman reported that since the Community Builder’s Award did not arrive in time for the BBQ, the Masons have told him that they will be presenting the award to the Town Council at a council meeting. The mayor reported that there were 59 teams that competed at the BBQ Competition and that it was pretty impressive.
The Architectural Review Board did not meet.
The Planning Commission did not meet.
There were no Zoning Permits issued.
There was no report from the Town Attorney.
Councilman Wood asked about the Town & County Dinner in October and Mayor Harshman stated that the County will be hosting the Dinner at Cave Ridge Winery on Wednesday, October 7th.
Mayor Harshman stated that he received the go ahead on the Racey Paving proposal from the Council by email and the work has been scheduled, but he placed it on the agenda so that it will be official with a motion and a vote. A motion was made by Councilman Krug and seconded by Councilman Dellinger to approve the proposal from Racey Paving and Excavating to replace a portion of Saums Way and to fill the cracks and sealcoat the public parking lot located at the corner of Center and S. High Street. Motion carried.
With no further business, a motion was made by Councilman Crisman and seconded by Councilman Dellinger to adjourn the meeting. Motion carried. The meeting was adjourned at 7:59 p.m.