Edinburg
Minutes
DRAFT REGULAR COUNCIL MEETING MINUTES NOVEMBER 11, 2025
The Edinburg Town Council met for a Public Hearing on Tuesday, November 11, 2025. Mayor Harshman called the Public Hearing to order at 7:00 p.m. All the Council members were present except for Councilwoman Strong. Also present was Dep. D. Burns from the Shenandoah County Sheriff’s Department.
The purpose of the Public Hearing was to receive comments on the Town granting a Deeded Easement across the Town’s Reservoir property located off State Route 800 for purpose of ingress, egress, and the installation of utilities.
With no comments, a motion was made by Councilman Wood and seconded by Councilman B. Dellinger to adjourn the Public Hearing at 7:02 p.m. Motion carried.
The Edinburg Town Council met in a regular session on Tuesday, November 11, 2025. Mayor Harshman called the meeting to order at 7:30 p.m. All the Council members were present except for Councilwoman Strong. Also present was Ryan Fitzmaurice from the Northern Virginia Daily, Capt. Wes Dellinger and Dep. D. Burns from the Shenandoah County Sheriff’s Department.
A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to approve the minutes of the October 14, 2025 regular meeting. Motion carried.
A motion was made by Councilman Wood and seconded by Councilwoman T. Dellinger to approve the Treasurer’s report and to pay all the bills as presented. Motion carried.
Mayor Harshman called attention to Inboden’s October report and stated that everything seems to be going well.
Mayor Harshman reported that there has been a problem with one of the booster pumps at the Water Treatment Plant with the wire box filling up with water. He also reported that there is a back-up pump that is out being rebuilt and hopefully it will be back soon, so it can be changed out with the pump with the problem.
Mayor Harshman reported that the roof replacement at Well #2 has been completed. The mayor also reported that the ceiling still needs to be insulated and the lighting needs to be installed to finish the interior.
Mayor Harshman reported that the Town is still waiting on the installation of the SCADA controls in the water pump station at the 200,000-gallon tank.
The Street Committee had no report. Mayor Harshman reported that the Town’s snow removal vehicles have been outfitted and signed up with VDOT.
The Ordinance Committee had no report.
The Personnel Committee had no report. Mayor Harshman reported that he has provided the new pages of the Personnel Policy to the Council.
The Finance Committee had no report. Mayor Harshman reported that the Town has received the draft of the audit and should have the final audit by the December meeting.
The Property Committee had no report. Mayor Harshman reported that work has started on the King Cola building and they are finding areas that need to be reframed and repaired as work begins on the windows.
Mayor Harshman reported that the replacement engine has been installed on the F-350 pickup. The mayor also reported that it appears that there is a similar head gasket problem with the other truck that has the same engine. The mayor stated that this is one of the 4-wheel drive trucks that is used for snow plowing and it hasn’t been checked out yet to see if it is repairable.
Mayor Harshman reported that one of the rooftop HVAC units at the Mill is having problems. This unit was installed with American Rescue Plan Act (ARPA) funds and this is the third time that the computer boards and fan motor have been knocked out by a power outage. The mayor reported that Ortts Electric has installed a surge protector and a low voltage meter that hopefully will handle future power outages.
The Cemetery Committee had no report. Mayor Harshman reported that the flags are in place at the cemetery for Veterans Day and Wreaths of America will be on December 13, 2025 at noon.
The Park Committee had no report. Mayor Harshman reported that the tennis courts look really good. The mayor also reported that Andrew Shiley is working on an Eagle Scout Project of installing a cabinet at the pool to hold items that people might forget to bring when coming to the pool and he is calling the project the “Be Prepared Box”.
The Insurance Committee had no report.
The Health and Safety Committee had no report. Capt. Dellinger called attention to the October Calls for Service report. Capt. Dellinger reported that someone has been charged for the fatality on Stony Creek Boulevard in Edinburg. He also reported that he will be attending a VDOT planning meeting on Thursday about the upcoming interstate closure to repair the North Street bridge, which will be sometime in the next thirty days. This will be a 24-hour shutdown and he will let the Town know when he gets more information.
Mayor Harshman reported that the Tourism Council meeting in October was a presentation by the firm that does the advertising for County Tourism. The mayor will provide the minutes to the Council when he receives them.
Mayor Harshman reported that visitation at the Mill for October was 750 compared to 876 last year, but 43% of this year’s visitors paid to go through the Museum. He also reported that sales at the Museum Gift Shop continue to be impacted by the lower number of visitors and the economy and that sales are around $4,000 below last year’s at this time of year.
Mayor Harshman reported that the Town has received a third settlement payment of $3,385.90 from the PFAS settlement and with the earlier payments of $3,534.94 and $13,253.17, the Town has received a total of $20,174.01.
Mayor Harshman reported that work on the LOVE sign continues with fine tuning the letters. He also reported that the Edinburg Heritage Foundation donated $5,000, the Ole Time Festival donated $2,500 and the Odd Fellows donated $100 towards the project. The mayor stated that one thing that has been decided is that the water wheel is going to be 2-sided with the water fins in between like a real water wheel and we are looking at adding 1884 and the Edinburg Mill on the front face of the wheel. The mayor’s thought is that not everyone will understand why there is a water wheel as part of the LOVE sign and this could send new visitors to the actual Mill.
Mayor Harshman stated that Edinburg will be the host for the next Town & County Dinner which will be held on Wednesday, April 1, 2026 and he has asked Theatre Shenandoah to do the Program for the night and they have agreed to do so. The mayor reported that they are planning on having cast members from their production of The Sound of Music perform and tell the group about what the Theatre is doing. He also reported that he is hoping that there can be a cast member sitting at each table during the dinner so that they can talk to the different localities about the Theatre. The mayor is not sure of the location for the dinner yet.
The Architectural Review Board did not meet.
The Planning Commission did not meet.
There were two Zoning Permits issued:
1. Sophia Logan & Kevin O’Brien
214 Center St.
Fence
2. Billy Lonas
S. Grove Ave.
Single Family Home
There was no report from the Town Attorney.
Mayor Harshman reported that the paperwork has been filed with VDOT to permit the Town’s utilities within their right-of-way and they have been provided with the contractor’s utility drawing for Madison Village. The mayor stated that once VDOT takes over, the Town will be releasing the Letter of Credit.
Mayor Harshman asked the Council to consider authorizing him to sign a Deed of Easement across Town owned property located on State Route 800 (Edinburg Reservoir Road) for the purpose of ingress, egress and the installation of utilities. The Easement is across the same area that has served as a driveway to the property located behind the Town’s reservoir property. A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to authorize the mayor to sign a Deed of Easement across Town owned property located on State Route 800 (Edinburg Reservoir Road) for the purpose of ingress, egress and the installation of utilities. Motion carried.
Mayor Harshman stated that last year for the Town’s Employee Christmas, the Town gave $250 to full-time employees and $150 to part-time employees and he asked if the Council was still okay with these amounts. The Council agreed that they were still okay with these numbers.
Mayor Harshman stated that since Christmas is on a Thursday this year, he is suggesting that the Town Offices close at noon on Tuesday, December 23rd to have the Employee Lunch and reopen on Monday, December 29th. The Council agreed that they were okay with the closings for Christmas.
Mayor Harshman stated that the Employee Lunch will be at the VFW and council members are welcome to attend. The mayor told the Council to let the Town Clerk or the Town Treasurer know if they plan to attend.
A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to go into closed session to discuss probable litigation as permitted by §2.2-3711-A-7. Motion carried.
A motion was made by Councilman Crisman and seconded by Councilman B. Dellinger to come out of closed session and return to regular session. Motion carried.
A motion was made by Councilman B. Dellinger and seconded by Councilman Crisman that to the best of each member’s knowledge, they certify that only probable litigation was discussed as permitted by §2.2-3711-A-7 in the closed session. Motion carried. Recorded vote as follows: Wymer-Hollar – I certify, B. Dellinger – I certify, Strong – absent, Crisman – I certify, T. Dellinger – I certify, Wood – I certify, Harshman – I certify.
With no further business, a motion was made by Councilman B. Dellinger and seconded by Councilman Crisman to adjourn the meeting. Motion carried. The meeting was adjourned at 8:06 p.m.